Center for Teaching and Learning

Information for presenters

Thank you for presenting at the 2021 Teaching & Learning Symposium! This year’s event will be hosted on UW Libraries’ Manifold platform. Manifold provides opportunities to display your work through text, image, and video, and it allows participants to search posters by topic and keywords. Symposium participants will be able to discuss your work with you through a comment feature during the event.

Below are guides for creating your poster image, creating and uploading your presentation video, and responding to viewer questions and comments during the Symposium.

Create a horizontal poster and save it as a JPEG and PDF

To make the most out of Manifold’s presentation features and ensure accessibility, we’re asking for two versions of your file: an accessible PDF and a JPEG. You are welcome to use the software of your choice. Below we provide guides for creating a horizontal (16:9 ratio) poster using PowerPoint, Google Slides and InDesign.

PowerPoint

  1. Format your file:
    Go to File > Page Setup and select Slide Sized for: On-screen Show (16:9), then click OK.
  2. Make sure your poster is accessible:
  3. Export your PowerPoint slide as an accessible PDF:
    1. Before generating your PDF, go to Tools > Accessibility Checker to make sure your document is easy for people of all abilities to access.
    2. Generate your PDF:
      1. Go to File > Save As
      2. In the dialog, go to the File Format drop-down box and select PDF
      3. Select the radio button “Best for electronic distribution and accessibility (uses Microsoft online service)” — this ensures the PDF is tagged. Please note: PowerPoint for macOS does not provide this option when saving as a PDF but you can save your presentation to OneDrive, open it in PowerPoint for the web and download as a PDF from there. PDF files generated from PowerPoint for the web preserve tagging.
  4. Export your PowerPoint slide as a JPEG:
    Go to File > Export and then select JPEG from the File Format menu.

Google Slides

  1. Format your file:
    Go to File > Page Setup and select Widescreen 16:9 from the drop-down menu. Then click the Apply button.
  2. Make sure your poster is accessible:
    • Use headings
    • Use lists
    • Use meaningful hyperlinks
    • Add alternate text to images
    • Identify document language
    • Use tables wisely
    • Visit Accessible Technology’s Overview of Accessible Documents for additional information
  3. Save a copy of your Google Slide as a PDF:
    Go to File > Download and select PDF from the menu.
    Note: Google may not produce a tagged PDF of your file. Please check your file in Adobe Acrobat DC and repair any accessibility issues. Adobe Acrobat DC left-side panel with "Document" highlighted.To do this:

    1. Open your PDF file in Acrobat DC
    2. Select Accessibility from the tools
    3. Select Accessibility Check from the right-side panel
    4. Review the results in the left-side panel (click on Document to display the full results)
    5. To fix issues, right-click on the text and select Fix from the drop-down menu
    6. Save your PDF file when you are finished
    7. See Create and verify PDF accessibility (Acrobat Pro) for additional information
  4. Save a copy of your Google Slide as a JPEG:
    Go to File > Download and select JPEG image (.jpg current slide) from the menu.

InDesign

  1. Format your file:
    Go to File > Document Setup and set your page to Landscape Orientation. Then set your Page Size to 32″ x 18″ and click OK.
    *If you are using the UW’s Horizontal Research Poster InDesign template, you do not need to change the page size. The 36″ x 24″ poster template will work.
  2. Make sure your poster is accessible:
    • Use headings
    • Use lists
    • Use meaningful hyperlinks
    • Add alternate text to images
    • Identify document language
    • Use tables wisely
    • Visit Accessible Technology’s Creating Accessible PDFs from Adobe InDesign for detailed instructions
  3. Export your InDesign file as an accessible PDF:
    Go to File > Adobe PDF Presets, select [Smallest file size] and click Save.
    This will bring up a dialogue box:

    1. Under Options choose Tagged PDF
    2. Under Include, choose Hyperlinks
    3. From the left-side menu, select Advanced
    4. Under Accessibility Options, below Language, select English USA
    5. Click the Export button
  4. Export your InDesign file as a JPEG:
    Go to File > Export, then select JPEG from the Format drop-down menu. Click the Save button.

Record a video poster presentation

Your video should be no longer than three minutes. Please include the following:

  • An image of your poster
  • A narrative that includes:
    • Your name and the names of your team members (if applicable) – please keep this introduction less than 15 seconds total
    • Your title, department, and organization
    • The name of your poster
    • A short description guiding viewers through your poster. Aim to briefly answer the questions below in your description:
Scholarly teaching practice poster Research on teaching & learning poster
Topic What is your poster about? What is the research question for your poster?
Context What are the relevant characteristics of your setting: course or program, type of students, instructional issue, etc.? What are relevant characteristics of your setting: course or program, type of students, instructional issue, etc.?
Scholarly basis/methods What teaching reflections, observations, and/or published research inform this project? What methods and/or strategies are you using to examine your research question?
Results/assessment What did you learn by approaching instruction in this way How are you assessing the impact of this project on student learning?
What are your findings?
Application What can instructors in other disciplines learn from this project and how can they apply it in different contexts? What can instructors in other disciplines learn from this?

View our example of a short poster presentation:

Record your video using Zoom

All UW instructors, staff, and students have access to a free UW Zoom Pro account. However, you are welcome to use the video recording software of your choice.

For technical support using Zoom or Panopto, please contact Learning Technologies at help@uw.edu.

  1. Open your poster file. [Tip: Have a .jpg or .png image of your poster open on the desktop so you can quickly select it.]
  2. Sign in to your free UW Zoom account using your UW NetID and password.
  3. Select Host a Meeting at the top.
    • Make sure your audio is on
    • Choose the Video On or Video Off option depending on your preference
  4. Select Share Screen at the bottom of your Zoom window, then select your poster file and click Share.
  5. Select More… from the menu at the top of your screen.
  6. Select Record on this Computer. Begin your recording with your name, title, department, organization, and poster name. Then provide your description, guiding viewers through your poster.
  7. When finished, select Stop Recording and then End Meeting for All. Your recording will convert to an .mp4 file after the meeting concludes.
  8. Save your recording and rename it. Please include your poster’s number and your name in the title (example: Poster30 Smith_Jane).

Upload your video to YouTube

Below is a general guide to uploading videos and creating captions in YouTube.

  1. Sign in to your YouTube account.
    [Tip: You can use your UW Google suite to access your UW associated YouTube account. Just select YouTube from the Google apps menu.]
  2. If you don’t already have a channel, YouTube will prompt you to create one.
  3. Click your profile pic to access the upper right menu, then select YouTube Studio from the menuSelect YouTube Studio from the upper right menu.
  4. Upload the .mp4 file of your video.
    1. A dialog box will ask you to provide details about your video. Please include your poster number and your name in the title. Example: Poster30 Smith_Jane.
    2. Set your video to either Public or Unlisted depending on your preference.
  5. Review your video’s captioning:
    1. From YouTube Studio, select Content from the left navigation menu.
    2. Click on your video. This will take you to a Video details screen.
    3. Click the Show More link at the bottom and scroll down to Language, subtitles, and closed captions (CC)
    4. Under video language, select English (United States) and Save. This will initiate automatic captioning by YouTube. [Note: Automatic captioning can take up to 24 hours to generate.]
    5. Play your video with captions to review the results.
  6. Edit your captions (if needed):
    1. From the Video details screen, click the English by YouTube (automatic) button and select download. This will download an .sbv file.
    2. Use a text editing application like Notepad (Windows) or TextEdit (Mac) to edit your captions and save the file.
    3. Return to YouTube Studio, click the UPLOAD SUBTITLES/CC link, select With timing and click continue.
    4. Upload your edited .sbv captions file.
  7. Submit the link for your video to our Symposium Video and Poster Links form.

Resources

Visit TeamYouTube [Help] for how-to guides and answers to questions.

Discuss your work with participants at the event

Please be available during your poster session to discuss your poster and reply to participants’ questions. Your Manifold poster page will include a comment feature that allows for real-time posts and responses.

  1. Go to your poster page on the 2021 Teaching & Learning Symposium website (pages will be published by April 7).
  2. Check your page to see if readers have posted comments or questions.
  3. Sign up/log in to Manifold to respond to participants. (You’ll find the Manifold login menu at the top right of the comments section)