Using Team Operating Rules to foster collaboration

By Jennifer Diamond and Julie Scales, Project Management Certificate (UW Professional & Continuing Education, Continuum College)

Collaborative projects are a key component of many UW courses. But before project work begins, teams need to connect, set ground rules, and articulate norms for shared work and outcomes. For the Certificate in Project Management capstone course, we developed an assignment that models this activity. Our Team Operating Rules assignment devotes an entire class session for students to identify their own team roles, create a schedule of activities, and determine the rules and tools that govern their team collaboration. As a result, when conflicts arise, as they inevitably do, the students first turn to their own norms to resolve conflicts. This emphasis on collaboration helps foster greater accountability for their own learning and work.

The basics

We ask the students to meet with their teams to identify role rotation, schedule team activities, and address the logistics of collaboration (like how to store files and when to use a Slack channel). They also determine interpersonal processes such as conflict resolution and assignment review. In this way, the team builds its own operating model. Project Managers do this with their teams; it reinforces the layers of culture within an organization, a project, and then the team.

The same principles apply to any team that plans to work together for a length of time, whether it’s a one-day workshop or years on a research project. In a Chemistry course, for example, students work together to help each other solve their problems on their weekly quiz section assignments. In an English class, students give each other critical feedback for peer review.

How does this assignment work in an online course?

We’ve adapted this assignment for synchronous, asynchronous, and blended online courses. For synchronous courses, we run the activity using Zoom breakout rooms. For large classes, we pre-assign groups to Zoom breakout rooms and use the groups feature in Canvas (which allows one person to turn in an assignment for the whole team).

If the class doesn’t have a fixed meeting time, we set up a small group discussion in Canvas so that students first schedule a time to meet with each other live. If students are in different time zones, part of what they need to figure out is what time will be acceptable to everyone. This practice is part of conducting business internationally. Like the rest of the assignment, it has professional relevance for students after they earn their certificate/graduate.

Students meet using Zoom or whatever tool they agree to use. While teams could technically complete this assignment offline (e.g., students IM each other to coordinate, they fill in sections of a shared Google or Word doc, or they email back and forth attachments), we want the students to meet each other and co-create group norms so that they are accountable to each other. That negotiation is easier when you establish real-time working relationships with teammates, hearing their voices and seeing their faces.

The benefits

Practicing to articulate team rules and roles reinforces the value of investing upfront as a team before putting that investment to work toward shared outcomes, so any student teams in any program can benefit. And of course, collaboration helps students get to know each other and ultimately improves their teamwork and their learning.


Jennifer Diamond is an instructor with UW Continuum College’s Project Management Certificate Program. She has more than 30 years of organizational, operational, and professional services experience focused on team performance and operational improvements driven by solid organization design and technology.


Julie Scales Sr. instructional designer, UW Continuum CollegeJulie Scales is a senior instructional designer with UW Continuum College where she works on a portfolio of in-person, online, and blended courses, including the Certificate in Project Management. She collaborates to foster active learning experiences that encourage student interaction with the content, other students, and with the instructor.

Online finals: Providing flexibility & opportunities for creativity

By Ileana M. Rodríguez-Silva, History

For last spring’s HSTLAC 289: The Cuban Revolutionary Experiment, I initially planned to offer a final exam, similar to the mid-term, but changed my mind. Instead, I asked my 26 students to do a final assignment. In the last week of class instruction, I made the final assignment optional in order to accommodate the needs of students impacted by the protests. Because I designed the class with a good number of short assignments, and because the mid-term exam went well, I felt comfortable making these changes.

The mid-term was a great success for the majority of students. The first part included a set of multiple-choice, fill-in-the-blank, and true/false questions. The other half consisted of three short writing exercises where students were presented with a scenario to respond to. Using knowledge from the class, they had to go on a Twitter rant, write a film review for their student group blog, and compose a Facebook post. The exam was all on Canvas, open book, and not timed. Students had four days to finish it (so they could come in several times to address the different components of the exam).

The final was going to be the same, but honestly, we all were very tired. Earlier in the quarter, we had a very effective short assignment in which students crafted a quiz based on the assigned reading and then had a class peer answer it. Because students had more autonomy, they engaged with the material differently. Inspired by that experience, I shifted the final exam to a final assignment.

The final assignment prompted students to pretend to be a TA for an upcoming study abroad program taking a group of Environmental Studies undergraduates to Cuba for two weeks. They were asked to create a one-hour presentation, based on our course, introducing students to the projects and struggles of the Cuban revolutionary experiment of the last 60 years. As TAs, they were charged with preparing the study-abroad students to understand with historical nuance the socio-political dynamics they would encounter in their visit to the island. They had to prepare 8-10 slides discussing at least five major points (three of these points had to be based on matters explored in the second half of the course). I provided some tips on what makes for effective slide presentations to help students think through the medium strategically. Their slide presentations were evaluated mainly on substance, completeness, coherence, creativity, and originality.

These changes to the course assignments resulted in the students experiencing more joy and creativity in learning, which is what I think we need most.


Ileana M. Rodríguez-Silva is a Giovanni and Amne Costigan Endowed Professor in History and associate professor of Latin American and Caribbean history. She is also the current director of undergraduate studies in the Department of History at UW-Seattle. Her research focuses on the production of race in the Americas, slavery and post-emancipation racial politics, and comparative colonial arrangements in the configuration of empires. She is the author of the award-winning book Silencing Blackness: Disentangling Race, Colonial Regimes, and National Struggles in Post-Emancipation Puerto Rico (1850-1920). Her scholarship appears in several academic journals such as the Hispanic American Historical Review, positions: Asia critique, Journal of Modern American History, and NACLA: Report on the Americas.

Flexible finals in the pandemic

By Holly Barker, Anthropology

This quarter I am teaching Research in Critical Sport Studies (ANTH 269). It’s a course for first-generation to college and/or students underrepresented in research. The class gives students a space to develop a series of small research projects with classmates so students consider the important contributions they make to academia, as well as opportunities to take these projects to a deeper level during successive quarters.

I don’t give midterms, and I don’t give final exams. Instead, I collaborate with students to create final projects that apply their learning from the class in ways that are meaningful or practical to them.

This is a quarter for maximum flexibility, so I’m emphasizing options. I encourage the students to talk about the barriers to learning they are experiencing right now so we can collectively adjust. Some students want their final projects to be a written option (e.g., writing an application to the McNair program or to an honors program on campus ). Another option is a video/oral submission where students apply critical discourse analysis in sports to the unfolding current events connected to police violence and the pandemic, an option that emphasizes the importance of student voices.

The students and I feel challenged in so many ways this quarter, and we are being open and honest with one another. I’m certainly not at my best, and I can’t expect them to be either. We are learning a great deal, but our learning is not the same as it would be in the classroom. We are learning a great deal about ourselves, and our responsibilities to shape our institutions. My job in this class and in the assignments is to further enhance the existing strengths of these fabulous young people so they will feel bolstered, prepared, cared for, and connected as they address the challenges of this world.

Our class started with a critical analysis of sports but quickly transitioned to the many ways that what happens in sports is very much connected to what happens outside of sports. I thank my students for their grace, courage, honestly, and patience this quarter, and for their ability to lean into one another for support even though they have never met in person.


Holly M. Barker is a principal lecturer in the UW Department of Anthropology and curator for Oceanic & Asian Culture at the Burke Museum.

Art is a dialogue

By Timea Tihanyi, School of Art + Art History + Design

Because art is a dialogue, much of what the Interdisciplinary Visual Arts seniors have been doing in ART 400 this quarter has been synchronous. Instead of the white-box gallery exhibition, students are presenting their work in a virtual “gallery” for which each student created both a senior project and an art portfolio website. By still presenting the work publicly, we’re trying to create a sense of normalcy. Working on an online platform gives the students new tools and new opportunities for content and form. It’s difficult to make creative work in isolation, so we’ve done guided peer critiques using the breakout room function in Zoom regularly.

Students have also had various opportunities to get the most important class content, do work, give and receive reviews asynchronously. They co-authored artist statements and gave written progress reports and feedback using Google Docs. Then used the feedback they received from peers and from me when preparing their online portfolios.

As for the final grading, only a small percentage of the final grade comes from the final project. I used a large number of low-stakes assignments throughout the quarter (such as the written progress reports and feedback). Our finals are a way to look back on the process, get a better understanding of each student’s individual perspective, and reflect on their quarter-long conversations with each other, me, and their work.


Image by Flora Davis for spring 2020 ART 400 course
Image by Flora Davis

Learn more about the ART 400 gallery page, “Ebb and Flow,” and find links to the students’ portfolio sites on the IVA Open House page.

Timea Tihanyi is a senior lecturer in the School of Art + Art History + Design’s Interdisciplinary Visual Arts concentration.

Teaching Spanish: A multi-day “finale” instead of a final exam

By Samuel Jaffee, Spanish & Portuguese Studies 

This spring quarter I’m teaching Spanish 302 and Spanish 303, both of which guide students in developing writing strategies in Spanish (creative fiction, business letters, reportage, argument and counterargument, and literary and visual analysis).

In lieu of a final exam, both classes will enjoy a multi-day “finale.”

Students in Spanish 302 are collaborating during Week 10 on synchronous debates (using Zoom, with a mix of speaking and writing). These debates are design-centered and inquiry-based activities that ask students to engage critically with current events and rely on the skills built during the course. In the debates, students propose a political, social, and economic future for Venezuela that responds to that country’s ongoing, years-long crisis. Students also debate Mexico’s “Day without Women,” a social movement from March of this year, and develop plans for a mobile app that would spread knowledge of the Mexican women’s lived realities.

During Week 10 in Spanish 303, students will collaborate one day synchronously (on Zoom, mostly speaking) and one day asynchronously (in writing, via Canvas Discussions) on creative activities that allow students to rethink, rewrite, and build upon four stories read in the second part of the quarter, in order to make the characters’ identities and lives experientially real. Students recently completed a formal literary analysis essay, a comparative analysis of two stories by Jorge Luis Borges, Gabriel Garcia Marquez, or Julio Cortazar. In this project, students will have a chance to play with the readings — perhaps writing a sequel, changing the protagonist, introducing a new conflict, or clarifying what is left unsaid in the original. In these creative tasks, students have the freedom to focus on aspects of the stories that were confusing to them and keep “thinking with” the characters (and their classmates’ ideas).

I have studied the work of linguists Jean Lave, Etienne Wenger, and Claire Kramsch, and artist-scholars Tim Rollins and K.O.S. (Kids of Survival), and I use their approaches to invigorate my assessments. The SPAN 303 course methodology is anchored in the scholarship and practice of Pre-Texts by Doris Sommer (Harvard University) and the work of Sommer’s Cultural Agents initiative, which offers educators programming, training, and workshops — most recently, an April webinar via Zoom in “Social (Distant) Practicing” — that I have found inspirational for my course design.

These design-centered activities encompass methodologies that democratize learning for the current generation and make the class a lot more dynamic. After all, who wants to learn Spanish in order to take an exam?

“Finale” project examples

Two students in Spanish 303, Kamryn Bodholt and Zachary Chambers, submitted dueling songs to the Canvas Discussions — songs that do much to clarify the turbulent emotional state of the protagonist of Argentine expatriate writer Julio Cortázar’s classic story “La noche boca arriba” [Headstrong into the Night].

Kamryn and Zachary were also my students in Spanish 302 in the winter quarter of this year. Here, they describe how the two-course Spanish writing sequence helps their intellectual and creative development as they gain fluency in the language:

Kamryn Bodholt:

I am a sophomore and am double majoring in Spanish and English: Creative Writing. Spanish 302 and 303 have been my favorite Spanish classes at UW so far (especially 303) because I have a lot of interest in creative writing and short stories, so in a way this class has been a combination of my two majors. Reading the stories alone builds my vocabulary (having to look at the definitions in the margins or the dictionary), and the homework questions help guide my thinking by hinting at the deeper messages in the story. I like how there can be multiple interpretations of each story, and that we have the freedom to explore our own interpretations as well as our classmates’ through class activities and discussions. Reading the articles written by literary critics has helped improve my professional/scholarly tone when writing in Spanish, and I have noticed these improvements in my speaking as well. I also enjoy the opportunities we have to be creative during class, like creating an Instagram post from the perspective of a character in one of the stories, drawing pictures of characters/plots, and writing songs, to name a few. Practicing my reading, writing, and speaking skills through these various activities has made me a more well-rounded Spanish student, and I can see these improvements in my writing when I compare essays from past quarters to ones from this quarter.

Un accidente de moto
ha hecho a mi cuerpo roto

Desperté en un hospital
y la ayuda médica para salvar mi vida fue vital

En la selva en mis sueños
tenía que correr de los enemigos
 
Había una enfermera vestida de blanca ropa,
y ella me dio mucha sopa
 
Un enemigo me apuñaló con un cuchillo
Esto también sucedió en mi sueño
 
El conflicto con los enemigos fue una inconveniencia
pero habló con otro paciente, y tuvo la misma experiencia
 
Estaba atrapado en la silla y escuché a los tambores
y sentí la celebración de mi muerte de los aplaudidores
 
En el hospital no pude abrir los ojos
Ya mi vida no tenía despojos
 
Alguien se le había acercado
Con un cuchillo en la mano
 
En este momento gané una nueva perspectiva
En la posición de la boca arriba


Zachary Chambers:

I am a sophomore pursuing a double degree in Biochemistry and Spanish. During my past two quarters in Spanish 302 and 303, my knowledge of the language has grown exponentially. I have really enjoyed these courses more than my previous ones, because they have been structured very differently. Instead of focusing on the smaller aspects of grammar and stressing over tests, I have been able to learn the language in a much more engaging and interesting way. As a matter of fact, the assignments always stretch my thinking and sometimes leave me pondering over a story for many days. They are always very creative, unique and thought-provoking. Because of this, I feel that my Spanish writing skills have tremendously improved as I am able to analyze texts from multiple perspectives before making a final decision about the characters, themes, hidden messages, etc. All in all, I have really liked these courses and have grown greatly as a Spanish writer because of them.

La mujer con quien me choca
En la ciudad hermosa
Ojalá viviera allí
 
La camilla de que me ponen
Incómodo, pero reconfortante
A saber que el otro era una pesadilla
 
La selva que huelo intensamente
En que corro para escaparme
De la guerra florida
 
En la cama, me siento
Ojos muy abiertos
Y como la sopa que me pone tranquilo
 
Regreso a la selva
Todavía corriendo
Puedo ver sus antorchas
 
¡Fiebre! Me despierto en la espalda
Con una tos y bebo agua
Para ponerme de nuevo a dormir
 
Los gritos que oigo
Me están acercando
Hasta que me llevan y me toman
 
Me despierto por la última vez
Y sé que la realidad no era lo que pensé
Este es la verdad
 
Las hogueras que me circundan
Y los aztecas que me miran
Me dicen que este es el fin
 
Me acerca con el cuchillo
Que tiene la habilidad de asesinar
Yo boca arriba

Samuel Jaffee, lecturer, UW Spanish & Portuguese StudiesSamuel Jaffee is a lecturer in Spanish & Portuguese Studies and teaches courses in writing, literary studies, and visual culture. He holds a Ph.D. from the University of California, Irvine, with a specialization in Andean literary and cultural studies from the colonial period through the present day. He presents widely and leads workshops for high school and college instructors on strategies for teaching classes of heritage and second-language learners, writing pedagogies, and incorporating less-commonly taught languages, such as indigenous languages, into a Spanish curriculum.

Teaching physics: Videos instead of midterms

Video problem solutions

By Peter Selkin, School of Interdisciplinary Arts and Sciences, UW Tacoma.

For the past two quarters, I’ve used an approach based on an idea adapted from Andy Rundquist, a physics professor at Hamline University in Minnesota. Instead of a midterm and a final (and in addition to weekly content quizzes), students submit short videos walking the viewer through solutions to physics problems of their choice. Overall, I have been impressed by the solutions students — including those who are struggling in other aspects of the course — submit. Even if the students are getting help from other sources, I see their ability to explain their work on a video as a demonstration of their knowledge.

This approach works best in certain contexts. Most of my teaching is in the introductory physics sequence at UW Tacoma where classes range between 20-40 students. Video demonstrations may not work well for larger classes. The problems require substantial scaffolding for both technical (e.g. posting videos) and pedagogical (e.g. choosing problems) reasons, but that scaffolding is scalable.

Grading is the most time-consuming part of this approach. For that reason, I limit video length to five minutes and cap the number of videos at 10 per student. I have students submit the videos in two sets (five at midterm and the rest at finals), and I watch the videos at 1.5x speed as I grade them. I use a holistic rubric to grade solutions, which also speeds the process. Although grading is time-consuming, it has been rewarding to hear students’ voices on their videos.


For additional information about video problem solutions and other teaching tools Peter Selkin uses, visit his Selkin Lab blog.


Peter Selkin is an associate professor in the School of Interdisciplinary Arts and Sciences at UW Tacoma. As a geophysicist who studies the magnetic properties of earth materials, his scholarship and teaching are at the boundary between geophysics and mineralogy.

Math in the time of coronavirus

Reflections on teaching during the pandemic

By Jennifer Quinn, School of Interdisciplinary Arts & Sciences at UW Tacoma 

The COVID-19 viral disruption affects us all, particularly our most vulnerable citizens. It’s vital to find ways to connect our students and humanize this unprecedented and isolating experience.

These days I’m trying to worry less about the integrity of online examinations and the quality of online content — and think more about the people. I start by assuming students’ best intentions.

I’m also thinking about learning goals: Do we want to enable students to be critical thinkers? Problem solvers? To have flexible minds and be able to adapt? They will get all that through the experience we provide and more.

Will it really matter if my Calculus I class doesn’t get to L’Hopital’s rule, or the Calculus II class doesn’t get to partial fraction decomposition? I doubt it. For those that need it, there will be time later. For now, let’s congratulate ourselves and our students on getting through, and just breathe.


Visit Math in the Time of Corona to read more of Jennifer Quinn’s reflections on teaching during the pandemic.


​​Jennifer Quinn is a professor of mathematics in the School of Interdisciplinary Arts & Sciences at UW Tacoma. She has held many positions of national leadership in mathematics, including executive director for the Association for Women in Mathematics, co-editor of Math Horizons, a publication of the Mathematical Association of America (MAA), chair of MAA’s Council on Publications, and currently MAA’s president-elect. As a combinatorial scholar, Quinn thinks that beautiful proofs are as much art as science. Simplicity, elegance, and transparency should be the driving principles, and she strives to bring this same ethic to her teaching, service, and professional work.

Fun with virtual backgrounds!

Your Zoom background doesn’t have to feature your office file cabinet covered with stickies. Nor does it need to highlight your washer and dryer, if you’re Zooming from home — although a quick appearance by your cat is a nice way to break up your lecture.

By changing your virtual background in Zoom, you can teach from (virtually) anywhere in the world, like Ryan Calo, the Lane Powell and D. Wayne Gittinger Associate Professor in the School of Law. Watch this Zoom video to find out how to make your own.Ryan Calo, UW School of Law

What to say and how to say it

Communicating with your students is vitally important these days, especially without in-person classes and final exams. Where to start? Here is how the Law School explained finals to their students:

 

Dear Students,

Thank you for your patience as we transform our operations to enable remote finals that are both flexible to our students and allow faculty to make final assessments on student learning.

Finals will, for the most part, fall into two categories: papers or timed exams. Access to a computer with internet is required to complete these finals, but you can take exams from any computer. Students without access to a computer or internet can use one of seven designated computers available in the Gallagher Library.

Paper Finals

Papers will be turned into Canvas.

Over the course of the next week, if you are enrolled in a paper final course that requires anonymous submission, you will find a new Canvas course on your Dashboard for paper submission. These courses will all be labeled by class, professor, and “WIN20 Final Submission”. This allows us to securely collect papers and retain anonymity as your faculty will not have access to these Canvas pages. Please make sure your Exam Numbers are in the header of your papers and that they appear on all pages.

The Canvas courses will be available for the duration of finals week, but the turn-in deadlines will be set as directed by faculty. If you submit past the deadline, it will be noted with a “Late Submission”. Please note, Canvas can stall if there is significant simultaneous usage. If everyone tries to submit at the same time, right at the posted deadline, it can slow Canvas and show a late posting. If the time stamp is within five minutes of the posted deadline, it will not be considered late.

Timed Exams

On Monday, March 16, all timed exams will be accessible for you to take at the times and days you choose. Exams will be available for download until 5:00 p.m. on Friday, March 20. Due to the high volume of reschedule requests already in queue, this format allows you all to self-space your exams.

Timed final exams will be hosted in ExamSoft. Unlike previous exam cycles, all exam questions will be embedded into the software. We have enabled the timers so the exams will automatically upload at the end of the faculty-determined exam time. For example, if you begin your assessment at 2 p.m. and the faculty has determined the assessment should only take two hours, the assessment will close and upload at 4 p.m.

Faculty have determined which security settings to enable and those will be posted in your exam instructions.

Exam instructions will be posted to your class Canvas pages by Sunday, March 15. Your Examplify for ExamSoft passwords will be included in these instructions. Please do not use the passwords until you are ready to begin your exams. The timer will begin when you use your passwords, and you will not be able to pause your exam.

A refresher on how to install and access ExamSoft is available on the UW Law website.

Honor Code

As a UW Law Student, you are beholden to the Honor Code. As you begin each exam, we will ask you to re-acknowledge the Honor Code.

Support

  • If you have an emergency and are not able to complete your exam during this period, contact Dean Anna Endter or Academic Services immediately.
  • If you are having day-of technical issues, call Academic Services at 206.542.0453 or email mylaw@uw.edu.
  • ExamSoft support is also available at 866.429.8889.

Academic Success

Dean Jessica West wants to point out that the ability to manage your own exam times provides an incredible opportunity to exercise control over your study schedule. In the absence of careful planning, however, this lack of structure over the next couple of weeks also presents some significant risks.  It will be important to consider carefully how you will use the time to complete your work and prepare well for your exams.

Academic Success will be holding a Zoom workshop discussing exam preparation, exam scheduling and exam taking from 12:30 to 1:20 p.m. Wednesday, March 11. Dean West is also available to provide insights and resources on all academic issues. Email Dean West for details at jwest2@uw.edu.

Grades

Faculty were asked to confirm if they were planning to adhere to the original grading system. For most courses, grading procedures will remain unchanged. If your instructor has decided to change their approach to grading, they will follow up directly before the end of the quarter (March 10, 2020).

Food Service

The Supreme Cup and the Starbucks truck usually located in front of William Gates Hall will be closed until spring quarter starts on Monday, March 30.

If you have any questions, please contact Academic Services at mylaw@uw.edu.